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FMO Administrator
Black & McDonald Limited - Dartmouth
Job Description

The primary responsibility of the Facilities Management and Operations (FMO) Administrator is to assist in maintaining a productive and efficient operation for the execution of assigned contracts within the NS FMO Division. This role will also provide administrative support with the day to day Service Department operations working with our service technicians, supervisors, managers, and clients as well as our Bermuda operation as needed. The FMO Administrator will assist in the contract process and maintain JDE which would include posting of labour hours (time entry), equipment/materials and purchase orders to work orders, commenting and closing work orders, changing of work order statuses, maintaining asset data, managing work order back log, and completing through to invoicing the customers.

  • Providing telephone support; dispatching, investigating and resolving clients inquiries
  • Prepare new Vendor/Customer set up request form for Contracts
  • Set up Contract and Equipment/Site in JD Edwards and update as required
  • Enter/update Customer contact note information
  • Open/Manage/Close work orders (WO)
  • Open/Manage/Close purchase orders (PO)
  • Process Customer/Vendor invoices
  • Develop and Issue Invoices
  • Manage WO Exceptions Report and RNV Report
  • Respond to inquiries regarding accounts payable/receivable
  • Support field staff with general inquiries
  • Prepare customer reports
  • Assist with the preparation of written proposals (S4's)


Desired Skills & Experience

  • 3-5 years' experience in an administration role
  • Excellent organizational skills
  • Proficient in Microsoft Office applications
  • Administration or Accounting Certificate/Diploma would be considered an asset
  • Knowledge/experience in accounts payables/receivables would be considered an asset
  • Must be detail-oriented, organized and able to multi-task
  • Proficiency in JD Edwards software or equivalent would be considered an asset
Company Description
In 1921, William J. McDonald and William R. Black formed Black & McDonald Limited, a partnership to engage in residential wiring. Throughout the years, Black & McDonald has remained a family-owned business with an uncompromising commitment to the founder's principles of delivery as promised and fairness to all. The company has followed a planned course of diversification and expansion, combining growth and financial stability with ongoing investment in our people, and a willingness to pioneer new business opportunities and directions. Black & McDonald is an integrated, multi-trade contractor providing electrical, mechanical, utility and maintenance services to government, industrial, commercial and institutional markets. Currently, Black & McDonald operates across Canada, US and Bermuda. ​The company has over 5,500 employees working out of a network of more than 26 offices.

Black & McDonald approaches accessibility from an inclusive perspective, and will provide reasonable accommodation upon request throughout the recruitment and selection process.

Additional Information
Job Type: Full Time
Job Experience: Professional
Job ID: 20171019524