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FMO Administrator
Black & McDonald Limited - Vancouver, BC
Posted:10/1/2017
Job Description

The primary responsibility of the Facilities Management and Operations (FMO) Administrator is to assist in maintaining a productive and efficient operation for the execution of assigned contracts within the BC FMO Division. This will be accomplished through performance of administrative duties ensuring that standard company procedures and specific instructions are followed.  The FMO Administrator will assist in the contract process and maintain JDE which would include posting of labour hours (time entry), equipment/materials and purchase orders to work orders, commenting and closing work orders, changing of work order statuses, maintaining asset data, managing work order back log, and completing through to invoicing the customers.

Duties & Responsibilities

  • Prepare new Vendor/Customer set up request form for Contracts
  • Set up Contract and Equipment/Site in JD Edwards and update as required
  • Enter/update Customer contact note information
  • Open/Manage/Close work orders (WO), ensuring Black & McDonald  process is followed
  • Open/Manage/Close purchase orders (PO), ensuring Black & McDonald process is followed
  • Time entry for building operators
  • Process Customer/Vendor invoices
  • Develop and Issue Invoices
  • Manage WO Exceptions Report, RNV Report for the contract
  • Respond to inquiries regarding accounts payable/receivable for the contract

Competency Requirements

  • Change Orientation
  • Communicates Effectively
  • Continuous Learning
  • Customer Focus
  • Holds Self and Others Accountable
  • Problem Solving and Innovation
  • Teamwork and Collaboration
  • Values and Respects Others
Desired Skills & Experience
  • ‚ÄčMinimally 3-5 years' experience in an administration role
  • Excellent organizational skills
  • Proficient in Microsoft Office applications
  • Administration or Accounting Certificate/Diploma would be considered an asset
  • Knowledge/experience in accounts payables/receivables would be considered an asset
  • Must be detail-oriented, organized and able to multi-task
  • Excellent communication, interpersonal and customer service skills
Company Description
In 1921, William J. McDonald and William R. Black formed Black & McDonald Limited, a partnership to engage in residential wiring. Throughout the years, Black & McDonald has remained a family-owned business with an uncompromising commitment to the founder's principles of delivery as promised and fairness to all. The company has followed a planned course of diversification and expansion, combining growth and financial stability with ongoing investment in our people, and a willingness to pioneer new business opportunities and directions. Black & McDonald is an integrated, multi-trade contractor providing electrical, mechanical, utility and maintenance services to government, industrial, commercial and institutional markets. Currently, Black & McDonald operates across Canada, US and Bermuda. ‚ÄčThe company has over 5,500 employees working out of a network of more than 26 offices.

Black & McDonald approaches accessibility from an inclusive perspective, and will provide reasonable accommodation upon request throughout the recruitment and selection process.

Additional Information
Job Type: Full Time
Job Experience: Entry-level Professional
Job ID: 2017102460