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Secret Cleared Administrative Assistant
Black & McDonald Limited - Ottawa West, Ontario
Job Description

We are seeking an Administrator in the Facilities Management & Operations (FMO) Division who will be responsible to assist in maintaining a productive and efficient facility maintenance operation. This position is located in Trenton, Ontario.  This will be accomplished through the performance of general routine administrative office duties within standard company procedures and specific instructions. Training will be provided.

Job Description

  • Maintain and operate our Enterprise Resource Program JD Edwards (JDE) as directed; manage work orders, create and maintain equipment history database, manage inventory and maintenance tracking modules, purchasing module, etc.
  • Assist in the creation, management, and receipt of Purchase Orders through JDE
  • Receive and validate vendor invoices, assist with accounts receivable
  • Assist in running and preparation of JDE site reports
  • Manage on-site routine filing system of subcontract data and maintenance records associated with JDE
  • Follow established procedures for call on-site routing and message taking
  • Operate office equipment including computer, facsimile and copy machine
  • Creation of documentation such as quarterly newsletter, presentations and proposals
  • Ensure timesheets are completed by employees and entered into the payroll system weekly
Desired Skills & Experience


  • Must hold a valid Secret Clearance with Public Works
  • Post-secondary education in a related field such as Office Administration or relevant experience
  • Several years' experience in the construction/facility management industry
  • 3 years' Experience with payroll and/or time keeping
  • 3 years' experience processing invoices
  • Proficiency in the use of Microsoft Office applications (Word, PowerPoint, Excel, Outlook etc.)
  • Excellent verbal and written communication skills
  • A team player, committed to working in a quality environment
Company Description
In 1921, William J. McDonald and William R. Black formed Black & McDonald Limited, a partnership to engage in residential wiring. Throughout the years, Black & McDonald has remained a family-owned business with an uncompromising commitment to the founder's principles of delivery as promised and fairness to all. The company has followed a planned course of diversification and expansion, combining growth and financial stability with ongoing investment in our people, and a willingness to pioneer new business opportunities and directions. Black & McDonald is an integrated, multi-trade contractor providing electrical, mechanical, utility and maintenance services to government, industrial, commercial and institutional markets. Currently, Black & McDonald operates across Canada, US and Bermuda. ‚ÄčThe company has over 5,500 employees working out of a network of more than 26 offices.

Black & McDonald approaches accessibility from an inclusive perspective, and will provide reasonable accommodation upon request throughout the recruitment and selection process.

Additional Information
Job Type: Full Time
Job Experience: Professional
Job ID: 20171117542