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Project Coordinator
Black & McDonald Limited - Scarborough
Job Description

Position Summary

Black & McDonald Limited is actively seeking an Project Coordinator – Sheet Metal Division located in Scarborough to assist with overall project performance, including the management of costs, schedule, qualities and overall project status, while maintaining excellent relationships with trades, subcontractors and clients.  They will keep their Manager informed of questions, progress, discrepancies in project process and any other issues which would impact the plan and schedule.


Duties & Responsibilities

  • Ability to analyse and coordinate / compile financial data
  • Cost control
  • Accurate invoicing to customers; therefore reducing the number of complaints from customers regarding billing errors
  • Preparation of documentation to assist Accounts Receivable/Payable (eg. invoices, purchase orders, etc.)
  • Timely review, printing and delivery of invoices
  • Engage partners in billing, A/R management and collections activities
  • Assist the Manager in planning & scheduling operation staff and client requirements
  • Assist with material/equipment procurement
  • Productivity reports – gathering, entering and analysis of data within JDE
  • Manage JDE computerized maintenance management system
  • Respond to customer calls in a professional and efficient manner
  • Complete time and attendance for hourly site employees, accurate submittal to payroll department
  • Ability to work in a multi-tasked, fast-paced and changing environment
  • Documentation control – photocopy and collate documents for distribution, mailing and filing
  • Support the work site with trade and subcontractor coordination
  • Manage RFI log
  • Other duties as assigned

Desired Skills & Experience

Competency Requirements

  • Change Orientation (open to change and the ability to identify where it is needed and how to make it happen)
  • Communicates Effectively (verbally and in writing) 
  • Continuous Learning (ongoing effort to learn and contribute to the learnings of others)
  • Customer Focus (understand the needs and perspectives of both internal and external customers)
  • Holds Self and Others Accountable (take personal responsibility to meet commitments)
  • Problem Solving and Innovation (ability to approach problems logically and seek innovative solutions)
  • Teamwork and Collaboration (work cooperatively and collaboratively with others)
  • Values and Respects Others (encourages and supports diversity)


Education & Skill Requirements

  • Postsecondary education in a related field
  • 2-5 year experience in construction industry
  • 2-5 year experience in accounting and or relevant financial management experience (e.g. billing)
  • Self-starter with the ability to manage multiple projects and meet deadlines, and learn and implement company policies & processes
  • Ability to work independently and with minimal direction 
  • Effective written and verbal communication skills
  • Excellent interpersonal skills
  • Proven interpersonal, organizational, analytical and problem solving skills
  • Strong technical skills in Excel and Word
  • Demonstrates a commitment to providing excellent client service, by building and maintaining productive relationships with both internal and external clients
  • Demonstrates ability to manage relationships and communicate effectively at all levels
  • Confidence in ability to work in a highly technical and changing work environment
  • Ability to work well under pressure
  • Demonstrates ability to work in a multi-tasked, fast-paced and changing environment

Company Description
In 1921, William J. McDonald and William R. Black formed Black & McDonald Limited, a partnership to engage in residential wiring. Throughout the years, Black & McDonald has remained a family-owned business with an uncompromising commitment to the founder's principles of delivery as promised and fairness to all. The company has followed a planned course of diversification and expansion, combining growth and financial stability with ongoing investment in our people, and a willingness to pioneer new business opportunities and directions. Black & McDonald is an integrated, multi-trade contractor providing electrical, mechanical, utility and maintenance services to government, industrial, commercial and institutional markets. Currently, Black & McDonald operates across Canada, US and Bermuda. ​The company has over 5,500 employees working out of a network of more than 26 offices.

Black & McDonald approaches accessibility from an inclusive perspective, and will provide reasonable accommodation upon request throughout the recruitment and selection process.

Additional Information
Job Type: Full Time
Job Experience: Entry-level Professional
Job ID: 201782346