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Regional HR/Payroll Coordinator - 1 Year Contract
Black & McDonald Limited - Hamilton
Job Description


Reporting to the Regional Controller, the HR & Payroll Coordinator is responsible for overseeing and facilitating all Human Resources functions within the SWO Region while ensuring availability to employees, supervisors and managers for sound advice and guidance on all aspects of Human Resources.  Additional responsibility of accurately and efficiently processing the hourly payroll and performing payroll related functions, as well as performing various accounting duties to provide support to the Regional Controller while contributing to the overall success of the organization. 


1)      Payroll Processing:

  • Ensure weekly data entry and uploading of timesheets into JDE for hourly union and non-union employees
  • Review, validate and balance data entry totals to ensure accuracy of time entry
  • Process charge and transfers, retroactive calculations and payments, and employee deductions
  • Prepare payments by cheque and direct deposit to meet multiple union and bank timelines
  • Issue vacation payments to non-union employee's as required
  • Enter new hires, update employee changes and process terminations in a timely manner
  • Prepare post-payroll reports including but not limited to: Weekly downtime report, weekly service report, weekly payroll summary with proper documentation, monthly hours worked report for HR
  • Prepare and distribute pay stubs and cheques appropriately
  • Process interim payments for payroll adjustments, vacation payments etc. as required

2)      Payroll Related Tasks:

  • Respond to employee inquiries and requests in a timely manner
  • Prepare letters of employment for both hourly and salaried employees
  • Prepare final pays and issue Record of Employment using ROE Web to meet union and government timeline requirements
  • Calculate and prepare monthly WSIB remittance and process annual WSIB Return
  • Manage updates and maintenance of union rate tables in JDE annually or as changes occur
  • Prepare weekly/monthly government remittances 
  • Assist with benefit administration by updating employee changes, new enrollments and terminations
  • Manage year end process for hourly payroll including: review and audit balancing reports, performing adjustments if necessary; reconciling government remittances and payroll registers to T4's, distribution of T4's within CRA Year End filing deadline

3)      Human Resources Coordinator tasks

  • Provide direct support and training to division mangers ensuring compliance with HR Toolbox (Performance Management Process)
  • Manage company benefit plan (group insurance, health & welfare)
  • Assist in recruitment process for salary positions (Hamilton & London)
  • Assist in selection process and interview salary candidates as above; working closely with Division Managers
  • Prepare job profiles and compensation packages/offer letters
  • Prepare Regional HR plan
  • Provide Division Managers with HR information, interpretation, guidance and direction on company policies and best practices as they relate to HR
  • Manage HR policies and provide input and recommendations to Corporate HR
  • Provide HR support to all staff on personnel issues/requests
  • Corporate reporting/regional reporting to division managers 

4)      Accounting Related Tasks:

  • Monthly bank reconciliations for BMO Payroll account
  • Request new customer and vendor setups through JDE Address book
  • Prepare for payment: Manulife Group Benefits & HSA invoices and miscellaneous invoices as received
  • Participate in audits by both internal and external parties and assist in the resolution of any items resulting from the audits; as well as corresponding and following up with respective auditors

5)      Additional Duties as assigned by Controller

Desired Skills & Experience


  • Strong understanding of Payroll terminology and processes
  • Knowledge of general accounting principles and procedures

Skills & Abilities:

  • Excellent organizational and time management skills; must be able to prioritize effectively
  • Strong analytical skills with an excellent attention to detail
  • Excellent interpersonal skills
  • Effective written and verbal communication skills, as well as strong interpersonal skills
  • Ability to maintain a high level of accuracy in preparing and entering financial information
  • Proficient in Microsoft applications including Excel and Word

Other Attributes:

  • Ability to maintain a high level of confidentiality and discretion
  • Must present a positive attitude and have a respectful and pleasant demeanor at all times when interacting with employees, management, vendors and union representatives
  • Must possess a strong work ethic and a positive attitude towards measurable and quantifiable goals and learning
  • Demonstrate honesty and trustworthiness


  • PCP designation or enrolled in certification program with the CPA
  • High School diploma with post-secondary payroll or accounting education is preferred
  • Minimum 3-5 years previous experience in a Payroll position
  • Experience in JDE is an asset
Company Description
In 1921, William J. McDonald and William R. Black formed Black & McDonald Limited, a partnership to engage in residential wiring. Throughout the years, Black & McDonald has remained a family-owned business with an uncompromising commitment to the founder's principles of delivery as promised and fairness to all. The company has followed a planned course of diversification and expansion, combining growth and financial stability with ongoing investment in our people, and a willingness to pioneer new business opportunities and directions. Black & McDonald is an integrated, multi-trade contractor providing electrical, mechanical, utility and maintenance services to government, industrial, commercial and institutional markets. Currently, Black & McDonald operates across Canada, US and Bermuda. ​The company has over 5,500 employees working out of a network of more than 26 offices.

Black & McDonald approaches accessibility from an inclusive perspective, and will provide reasonable accommodation upon request throughout the recruitment and selection process.

Additional Information
Job Type: Contract
Job Experience: Entry-level Professional
Job ID: 2018228763